Meeting Summaries
Review AI-generated meeting summaries, edit and regenerate content, and share polished documents with your team and customers.
Summary states
The Summary tab shows the current state of your meeting summary before, during, and after the meeting. Once processing finishes, you can open the completed summary in Summary Studio.
| State | What it means |
|---|---|
| Meeting is in progress | The summary will be generated after the meeting ends. |
| No one is in the meeting | The summary will be generated once someone joins and the meeting ends. |
| Processing | Vadio may be closing the meeting room, waiting for meeting audio, transcribing audio, or generating the AI summary. |
| No audio was detected | AI summaries require participant audio. |
Summary Studio
Summary Studio presents the completed summary as a readable document with a TL;DR, key content, and structured sections. Use the studio to review the generated content, manage versions, make corrections, and prepare the summary for sharing.
Summary versions and history
Summary Studio keeps a history of summary versions so you can review how the document changed over time. AI run progress and status information help you track generation and regeneration activity.
Regeneration
Regenerate a summary when you need a new result or want to guide the AI toward a specific outcome.
Add optional instructions
Enter instructions that describe what you want the regenerated summary to emphasize or change, then start regeneration.
Retry a failed generation
If generation fails, retry the operation from Summary Studio. Review the updated AI run status to confirm when the new summary is ready.
Draft editing
Edit the generated document directly when you need to correct or refine its content. Summary Studio warns you about unsaved changes before you leave an edited draft.
Select text to use AI rewriting for a specific section. When you finish a manual correction, save it as a new summary version so the original version remains in the history.
Export and download
Export or download the summary from Summary Studio when you need a copy for your records or want to share it outside Vadio.
Sharing
Share a summary with internal recipients, customers, or other people who need the meeting outcome. Choose email, SMS, or a public link based on how the recipient should access the summary.
Email sharing
Choose recipients
Select the people who should receive the summary.
Write the message
Add a custom message and customize the email subject.
Choose the summary language
Select the language for the summary included in the email.
Send the summary
Review the recipients and message, then send the summary.
SMS sharing
Send the summary by SMS to recipients who have a phone number but do not need an email delivery. SMS sharing can also provide a public summary link for the recipient to open.
Public link
Generate a tokenized public link that recipients can open without signing in to Vadio. The link authorizes access to the shared summary and can be used to view or download the shared PDF.
PDF export
Choose the sections that recipients need before exporting a summary as a PDF.
Select the sections
Choose one or more sections to include:
- Summary
- TL;DR
- Screenshots
- Videos
- Notes
- Chat
- Geolocation
Export the PDF
Start the export after selecting the sections. Use the resulting PDF for download, email sharing, or other distribution.
Public summary page
Recipients who open a public link see a branded summary page without signing in to the application. The page includes the company branding or monogram, meeting title, sender name when available, and meeting date and time.
The page embeds a preview of the PDF and provides a Download PDF button. It also displays loading, not-found, and error states when the shared summary is still loading, the link is invalid, or the summary cannot be retrieved.
The summary language is fixed at the time you share the summary. Changing language settings later does not change an already shared public summary.
AI settings
Configure AI settings to control how Vadio transcribes meeting audio and prepares meeting summaries for your company.
Custom instructions
Company administrators can enter custom instructions for AI summaries. Save the instructions to apply them to company meeting summaries, or reset them to the default instructions.
Transcription language
Set a transcription language at three levels:
- Company-wide: Set the default language for the company.
- Personal: Choose a language for your own meetings.
- Per meeting: Select a language when scheduling a meeting.
Reset a personal language to use the company default again.
Plan availability
AI summaries, regeneration, and AI rewriting are not tied to a plan or an add-on. They spend the plan's monthly AI summary tokens instead. The Free plan has no AI summary tokens, so these features are refused on Free. On other plans they are refused once the monthly allowance is used up, and they work again when the next cycle starts. Chain members draw from the chain's shared pool instead of their own allowance.
Screenshots, location sharing, and drawing depend on the plan. They are available on Standard and Premium, monthly or yearly, and during a trial. They are not available on Free or Start, so meetings held on those plans have no screenshots or locations to include in a summary PDF.